Costing a training course or workshop

Training courses and workshops have similar costs.

Here are some cost factors for training courses or workshops:

• Training course costs such as

  • length of time committed to training course ( based on how much training is needed and what training model is used)
  • facilities costs
  • trainer costs (local and international)
  • where the training is done
  • communications costs

• Trainee expenses such as

  • travel to the training site
  • room and board
  • training materials
  • medical costs, and
  • per diems (if required).

• If you are planning a course for people who are not used to being together or being in an urban environment, budget for activities and entertainment outside of the regular hours of the training course.
• If people are coming from rural areas, budget for medical costs.
• If the workshop has international participation, budget for higher communication costs.
• Workshops typically cost about 10-20 percent more than planners estimate. It would be wise to adjust your initial estimate by this amount.

• Follow these steps to estimate room and board costs.

  • Get a good estimate of the cost for one person for one day.
  • Calculate the number of person-days the workshop will generate.
  • Multiply these two numbers to arrive at the total cost.

• Estimate the length of the course.
• Determine how many trainers, leaders, and other staff will be needed.
• Determine how many trainees or participants will attend.
• Calculate the cost of the facilities.
• Estimate the cost of bringing in trainers, leaders, and other staff.

  Include such costs as travel, room and board, and honoraria.

• Estimate travel, salary, and housing costs for supporting personnel such as language helpers, secretarial help, word processing, data processing, and maintenance help.
• Calculate the cost of materials such as equipment, reference materials, working materials, and copies.
• Estimate participant costs if paid by the program.

  Include such costs as per diems, travel, room and board, and incidentals.

• Estimate certification costs.
• Estimate general administrative costs

  Include such things as communication, transportation, public relations, sight seeing, reporting, meals and snacks, currency exchange, emergency medical needs, and contingencies.

• Funding a literacy program
• Preparing a budget for a literacy program
• Costing a literacy program

• Task module: Costing a training course or workshop
• In task module: Costing training
• In task module: Determining preparation and training costs
• In task module: Costing a literacy program
• In task module: Preparing a budget for a literacy program
• In task module: Funding a literacy program, by Stephen L. Walter and Trudy K. Stewart (general editor)
• In task module: Identifying resources needed for a literacy progra..., by Stephen L. Walter
• In task module: Planning a literacy program, by Stephen L. Walter
• In modular book: Plan a literacy program, by Stephen L. Walter, Barbara K. Trudell (contributor), and Trudy K. Stewart (general editor)
• In bookshelf: Literacy

This page is an extract from the LinguaLinks Library, Version 4.0, published on CD-ROM by SIL International, 1999. [Ordering information.]

Page content last modified: 18 May 1999

© 1999 SIL International